Courier management for wholesalers and distributors in Bangladesh
Create delivery notes from sales orders, assign shipments to your own van or to a courier, and track what has been delivered and what is still waiting in the godown.
Distributors increasingly ship smaller consignments to retailers by courier rather than by their own van, particularly outside their home district. That turns a delivery problem into a reconciliation problem, because the courier collects cash and settles later.
Being straight about what is automated matters here. Steadfast is API integrated for booking and tracking. Pathao, Paperfly and CarryBee are set up as couriers with manual consignment entry, and their cash on delivery is reconciled by uploading the statement they send you.
What goes wrong for wholesalers
Everyday problems in this trade, from the industry guide.
-
Party dues in notebooks
Hundreds of retailers buy on credit and the running balance lives in a khata or a spreadsheet kept by one person. Disputes over old balances are settled by argument, not by a ledger both sides can read.
-
Stock split across godowns
Goods move between the main godown, a branch and a delivery van without a record. Physical counts never match the file, and staff phone each other to find out where a carton went.
-
Different prices for different parties
Dealer, retailer and special party rates are remembered or looked up in an old price list. A wrong rate on a big order wipes out the margin, and price changes take days to reach everyone.
-
Collections posted one bill at a time
A collector returns with cash and cheques for twenty bills and the office spends the evening matching them. Partial payments and post-dated cheques leave the balance uncertain for days.
Deliveries and shipments tracked
How Courier & Delivery handles it.
Create delivery notes from sales orders, assign shipments to your own van or to a courier, and track what has been delivered and what is still waiting in the godown.
What you get
The parts of Courier & Delivery that matter most here.
-
Shipments for any courier
Create shipments for Pathao, Paperfly, CarryBee or a local van with sender, recipient, package count, weight, declared value and special instructions. Enter the courier's consignment number and the shipment follows the same status path as an API booking.
-
Steadfast booking from the order
One click on a billed website order creates the Steadfast consignment with the customer's name, phone, address and COD amount, then stores the consignment and tracking ID on the order. Failed pushes show the error on the order so staff can retry.
-
COD statement reconciliation
Upload the courier's payment statement as Excel or CSV. Steadfast, Pathao, Paperfly and CarryBee layouts are built in, plus a generic one. Each row is matched to a shipment and the collected amount, delivery charge and COD charge are calculated.
-
Payout posting to accounts
Mark a processed statement as deposited and SORS ERP posts the journals: courier expense against the courier's payable for delivery and COD charges, and cash against receivables for the net amount received. Each statement posts once, so nothing doubles up.
-
Tracking updates
Every status change is logged with a timestamp, from picked up and in transit to delivered, failed delivery or returned. For Steadfast the ERP pulls the latest status on demand and a scheduled job marks website orders delivered; other couriers are updated manually.
-
Delivery methods per outlet
Define delivery methods such as Steadfast home delivery, Pathao delivery or store pickup, each with a price, estimated days, the courier that handles it and the order status it starts in. Assign couriers to the godowns they collect from.
A working day for wholesalers
The sequence this trade actually runs, from the industry guide.
-
Take orders from parties
Orders come in by phone or from a salesman in the field. Staff create sales orders at the party's price tier and check the credit position before confirming.
-
Pick and dispatch from the godown
A delivery note is issued, stock is deducted from the right godown, and the van or courier shipment is recorded against the order with a tracking reference.
-
Record collections in batches
Cash, cheques and bKash received from parties are posted as batch payments against open bills, and the party ledger updates immediately for everyone to see.
-
Receive imports and supplier bills
Goods are received against the purchase order, the supplier bill is entered, and purchase VAT is recorded for the Mushak 6.1 register.
-
Review dues and stock
The owner checks aged receivables, sends due reminder SMS to overdue parties, and reviews stock levels and replenishment suggestions before placing the next order.
Questions
Answered plainly, including where the answer is no.
Which couriers can be booked automatically?
Steadfast, through its API, from the order itself. Pathao, Paperfly and CarryBee are configured as couriers with manual consignment entry; API booking for them is on the roadmap.
How is cash on delivery reconciled?
Courier payments are matched against shipments, and for couriers without an API the settlement statement is uploaded and reconciled against the consignments it covers, with the payout posted to accounts.
See SORS ERP running on your own numbers
A 30-minute demo in Bangla or English, with your products, your VAT setup and your questions.