Invoicing software for wholesalers and distributors in Bangladesh
Post one collection against many invoices in a batch payment, record partial amounts and customer debit notes, and see the party's outstanding balance on screen before approving the next order.
Wholesale invoicing is a sequence rather than an event. A buyer asks for a quotation, confirms part of it as an order, takes delivery in two lots, pays for the first against a bank transfer and settles the rest three weeks later against a mixed payment.
Software that treats each of those as an unrelated document forces someone to retype and reconcile. Treating them as stages of the same transaction is what makes credit control possible, because at every point the system knows what was promised, what moved and what is still owed.
What goes wrong for wholesalers
Everyday problems in this trade, from the industry guide.
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Party dues in notebooks
Hundreds of retailers buy on credit and the running balance lives in a khata or a spreadsheet kept by one person. Disputes over old balances are settled by argument, not by a ledger both sides can read.
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Stock split across godowns
Goods move between the main godown, a branch and a delivery van without a record. Physical counts never match the file, and staff phone each other to find out where a carton went.
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Different prices for different parties
Dealer, retailer and special party rates are remembered or looked up in an old price list. A wrong rate on a big order wipes out the margin, and price changes take days to reach everyone.
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Collections posted one bill at a time
A collector returns with cash and cheques for twenty bills and the office spends the evening matching them. Partial payments and post-dated cheques leave the balance uncertain for days.
Batch payments and credit control
How Sales & Invoicing handles it.
Post one collection against many invoices in a batch payment, record partial amounts and customer debit notes, and see the party's outstanding balance on screen before approving the next order.
What you get
The parts of Sales & Invoicing that matter most here.
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Quotation to order to invoice
Create a quotation, convert it to a sales order when the customer confirms, record the delivery and bill the invoice from the same chain. Each step keeps the items, prices, discounts and VAT of the last.
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Multiple payments per invoice
Record cash, bank transfer, cheque, card and MFS payments such as bKash or Nagad against one invoice, in any combination and on different dates. Dues are visible per invoice and per customer.
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Batch payments and due collection
Take one payment and spread it across several open invoices for the same customer. Outstanding balances and aged receivables show who needs a call, and payment reminder SMS templates live in the SMS module.
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Party ledger and customer debit
Every invoice, payment, return and refund lands in the customer party ledger, so a dispute over a due amount is settled by opening one page. Customer debits handle charges outside a normal invoice.
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Returns and return policies
Define return policies by days and condition, process sales returns against the original invoice, and settle with a refund or a customer debit. Stock and accounting entries are reversed automatically.
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Stock and accounting update
Invoicing deducts stock from the selling warehouse and posts the sales, VAT and receivable journals through account mapping rules. Cancel or return an invoice and the entries reverse with an audit trail.
A working day for wholesalers
The sequence this trade actually runs, from the industry guide.
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Take orders from parties
Orders come in by phone or from a salesman in the field. Staff create sales orders at the party's price tier and check the credit position before confirming.
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Pick and dispatch from the godown
A delivery note is issued, stock is deducted from the right godown, and the van or courier shipment is recorded against the order with a tracking reference.
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Record collections in batches
Cash, cheques and bKash received from parties are posted as batch payments against open bills, and the party ledger updates immediately for everyone to see.
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Receive imports and supplier bills
Goods are received against the purchase order, the supplier bill is entered, and purchase VAT is recorded for the Mushak 6.1 register.
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Review dues and stock
The owner checks aged receivables, sends due reminder SMS to overdue parties, and reviews stock levels and replenishment suggestions before placing the next order.
Questions
Answered plainly, including where the answer is no.
Can one invoice take several payments?
Yes. Multiple payments across methods and dates can be recorded against one invoice, and batch payments settle several invoices for a party at once, which is how most wholesale collection actually happens.
Does a partial delivery work?
A sales order can be delivered in parts, with the delivery and the invoice recorded against the same order so the balance still outstanding is visible rather than being tracked on paper.
See SORS ERP running on your own numbers
A 30-minute demo in Bangla or English, with your products, your VAT setup and your questions.