Item and price management for wholesalers and distributors in Bangladesh
Set dealer, retailer and special rates as price tiers, apply them by customer group, keep a pricing history, and update hundreds of items in one bulk price change when the market moves.
In wholesale the price is not a property of the item, it is a property of the relationship. A retailer buying ten cartons, a sub dealer buying a hundred and a corporate buyer on an annual arrangement all pay differently for the same thing, and the person at the counter has to know which is which.
Kept in someone's head or on a printed rate card, this is where margin quietly leaks. Kept as price tiers attached to customer groups, the right price appears on the invoice without a negotiation every time, and a general price rise is applied in one operation rather than item by item.
What goes wrong for wholesalers
Everyday problems in this trade, from the industry guide.
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Party dues in notebooks
Hundreds of retailers buy on credit and the running balance lives in a khata or a spreadsheet kept by one person. Disputes over old balances are settled by argument, not by a ledger both sides can read.
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Stock split across godowns
Goods move between the main godown, a branch and a delivery van without a record. Physical counts never match the file, and staff phone each other to find out where a carton went.
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Different prices for different parties
Dealer, retailer and special party rates are remembered or looked up in an old price list. A wrong rate on a big order wipes out the margin, and price changes take days to reach everyone.
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Collections posted one bill at a time
A collector returns with cash and cheques for twenty bills and the office spends the evening matching them. Partial payments and post-dated cheques leave the balance uncertain for days.
Price tiers per customer group
How Items & Pricing handles it.
Set dealer, retailer and special rates as price tiers, apply them by customer group, keep a pricing history, and update hundreds of items in one bulk price change when the market moves.
What you get
The parts of Items & Pricing that matter most here.
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Price tiers by customer type
Set price tiers for customer types or segments with a discount or markup percentage, minimum quantity and priority. The matching tier is applied on invoices and at the POS counter.
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Per-item pricing and history
Override the tier for a specific item, set minimum and maximum prices, and see the full pricing history with the user and date of every change when a customer questions last month rate.
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Bulk price updates
Reprice a category, brand or selected list by percentage or amount in one operation. Useful when a supplier changes cost or the taka moves against the dollar and hundreds of prices need to follow.
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Categories, brands and units
Organise products in a category tree with brands and units of measure, and reuse the same structure for storefront menus and reports. Units cover pieces, boxes, kilograms or any measure you sell in.
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Packages and promotions
Bundle items into packages with a package price, and run promotions with dates and rules that apply at the counter and in invoicing, so a festival offer does not depend on staff remembering it.
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Import from Excel or CSV
Load your product list from Excel or CSV with categories, brands, prices and barcodes, choose how duplicates are handled, and assign a default category to rows that lack one.
A working day for wholesalers
The sequence this trade actually runs, from the industry guide.
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Take orders from parties
Orders come in by phone or from a salesman in the field. Staff create sales orders at the party's price tier and check the credit position before confirming.
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Pick and dispatch from the godown
A delivery note is issued, stock is deducted from the right godown, and the van or courier shipment is recorded against the order with a tracking reference.
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Record collections in batches
Cash, cheques and bKash received from parties are posted as batch payments against open bills, and the party ledger updates immediately for everyone to see.
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Receive imports and supplier bills
Goods are received against the purchase order, the supplier bill is entered, and purchase VAT is recorded for the Mushak 6.1 register.
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Review dues and stock
The owner checks aged receivables, sends due reminder SMS to overdue parties, and reviews stock levels and replenishment suggestions before placing the next order.
Questions
Answered plainly, including where the answer is no.
Can different customers see different prices?
Yes. Price tiers attach to customer types and groups, so the price applied is the one agreed for that customer rather than a manual discount entered at the counter each time.
How do I put prices up across a catalogue?
Bulk price updates change prices across a selection in one operation, and pricing history keeps a record of what changed and when, which matters when a customer queries an old invoice.
See SORS ERP running on your own numbers
A 30-minute demo in Bangla or English, with your products, your VAT setup and your questions.