Purchase and supplier management software
Requisitions, purchase orders, goods receipts, bills and supplier payments in one chain, with supplier credit, purchase returns and a supplier ledger that always matches the books.
Screens in this module
- Suppliers
- Requisition
- Order
- Receipt
- Direct Bill
- All Bills
- Return
- Payment
- Supplier Credit
- Refund
Where this matters most
SORS ERP purchase runs the buying side the way finance wants it: a requisition is raised and finalized, becomes a purchase order, goods are received against it and the supplier bill is matched before payment. Each step references the last, so quantities, prices and VAT are compared rather than retyped, and disputes with suppliers are settled from the record.
Small shops do not need ceremony, so a direct bill records a cash purchase from the wholesaler in one screen and still updates stock and accounts. Item-supplier links remember who sells what at which price, supplier credits and refunds handle returns and overpayments, and the supplier ledger shows exactly what is owed and when.
Every goods receipt posts stock into the chosen warehouse with serials or batches, every bill posts to payables and input VAT through account mapping rules, and payments clear the ledger. Aged payables show what to pay this week, and the Mushak 6.1 purchase register in the accounting module is built from the same bills.
How it works
From requisition to supplier ledger
- Requisition, store request
- Purchase order, to supplier
- Goods receipt, stock in
- Supplier bill, input VAT
- Payment, bank, cheque
- Supplier ledger, payables
What is included
- Requisition to purchase order
- Branch or store staff raise a requisition, a buyer finalizes it and converts it to a purchase order with one action. Auto replenishment rules can raise requisitions themselves when stock hits the reorder point.
- Purchase orders with approval
- Purchase orders carry supplier, warehouse, expected date, items and prices. Approve, print or cancel them, and track what has been received against each line so short deliveries are visible.
- Goods receipt (GRN)
- Receive goods against a purchase order, in full or in part, into a specific warehouse with serial numbers or batch and expiry captured at the door. Approve and complete the receipt to update stock.
- Bills matched to receipts
- Record the supplier bill against the receipt and order, with differences visible before approval. Direct bills cover cash purchases without an order and still post stock and accounting entries.
- Supplier payments
- Pay bills by cash, bank transfer, cheque, card or MFS, in part or in full, and see the remaining balance per bill. Refunds and supplier credits settle returns and overpayments against future bills.
- Purchase returns
- Return damaged or wrong goods to the supplier against the original receipt or bill. Stock, payables and input VAT reverse automatically and the return shows on the supplier ledger.
- Supplier ledger and ageing
- Each supplier has a party ledger of bills, payments, returns and credits with a running balance, and aged payables group dues into buckets so you decide who to pay first.
- Item-supplier links
- Link items to the suppliers who stock them with their price, so a buyer sees who to order from and at what cost when a requisition comes in, and the purchase order fills itself.
- Automatic accounting and VAT
- Receipts and bills post inventory, payables and input VAT entries through account mapping rules, and the bills feed the Mushak 6.1 purchase register in the accounting module without a second entry.
In Bangladesh
Wholesale in Bangladesh runs on relationships and credit. A distributor buys from a few big suppliers on thirty or sixty day terms, pays in instalments by bank transfer or cheque and argues about short deliveries. SORS ERP keeps the order, the receipt and the bill side by side, so the argument is about a document, not a memory.
Input VAT matters as much as output VAT. Every supplier bill records the VAT paid so the Mushak 6.1 purchase register and the monthly return summary reflect it, and the accounting module tracks the net position. Importers can record bills in foreign currency through multi-currency in the accounting module.
For a corner shop buying from the local market, ceremony gets in the way. A direct bill records the purchase in one screen and still keeps stock and books right, and item-supplier links mean the next order is a couple of clicks rather than a phone call to check the last price.
Frequently asked questions
Can I receive a purchase order in parts?
Yes. Goods receipts are recorded against a purchase order for the quantities that arrive, and the order shows what is still outstanding. Each receipt can go to a different warehouse and capture serial numbers or batches.
Does it track what I owe each supplier?
Yes. The supplier ledger lists bills, payments, returns and credits with a running balance, and aged payables show dues across all suppliers by age. Supplier credits from returns are applied against later bills.
Can a shop record a cash purchase without a purchase order?
Yes. A direct bill records the supplier, items, prices and payment in one screen, updates stock in the chosen warehouse and posts the accounting entries. Requisitions and purchase orders are there when you need control, not as a requirement.
How does it handle input VAT on purchases?
Each bill records the VAT paid by rate, and those amounts build the Mushak 6.1 purchase register and feed the monthly VAT return summary in the accounting module. Purchase returns reverse the input VAT as well.
Can the system reorder from suppliers automatically?
Auto replenishment rules in the inventory module raise a purchase requisition when stock falls to the reorder point. A buyer reviews and converts it to a purchase order. Nothing is sent to a supplier without that approval.
Can I import my supplier list?
Suppliers are added through the ERP today; there is no supplier import template yet. Items import from Excel or CSV and can be linked to suppliers afterwards. Ask us about migration help during onboarding if you have a large list.
See Purchase & Suppliers on your own data
A 30-minute demo in Bangla or English, with your products, your VAT setup and your questions.