Asset management for service businesses and agencies in Bangladesh
Register laptops, phones and equipment, assign them to staff, record transfers and returns, run depreciation by method with reminders, and handle maintenance and disposal with a full movement history.
The assets in a services firm walk around. Laptops, cameras, test equipment and vehicles are assigned to people, moved between projects, and occasionally leave with someone who has resigned.
The accounting side needs a depreciation schedule the auditor will accept. The operational side needs to know who currently has what. Both come from the same register, which is why keeping it in a spreadsheet fails at exactly the moment it matters.
What goes wrong for service businesses
Everyday problems in this trade, from the industry guide.
-
Quotations and invoices in Word
Each quotation is a copy of the last one with the client name changed. Numbering breaks, terms differ between staff, and the accepted quote has to be retyped as an invoice with fresh mistakes.
-
Retainers billed late or missed
Monthly retainers, hosting fees and maintenance contracts are invoiced when someone remembers. Cash flow suffers, clients pay late because the bill arrived late, and revenue lands in the wrong month.
-
Staff expenses on scraps of paper
Transport, client entertainment and small purchases are claimed with receipts in an envelope. Approvals are verbal, reimbursements are delayed, and nobody knows the true cost of a project.
-
Payroll and leave in a spreadsheet
Salaries, leave balances and income tax deductions are tracked in Excel by one person. Tax slab changes each financial year are applied by hand and payslips are typed one at a time.
Asset register with depreciation
How Asset Management handles it.
Register laptops, phones and equipment, assign them to staff, record transfers and returns, run depreciation by method with reminders, and handle maintenance and disposal with a full movement history.
What you get
The parts of Asset Management that matter most here.
-
Asset register and tagging
Every asset gets a code and barcode plus serial number, brand, model, purchase date and cost, supplier, PO number, warranty dates, salvage value and custom fields. Categories set default useful life and the asset, depreciation and expense accounts.
-
Assignments, transfers and returns
Assign an asset to an employee, department or location, transfer it to another branch, and record the return when a staff member resigns. Overdue assignments raise a notification and the movement history shows every hand it passed through.
-
Depreciation methods and runs
Choose straight-line or declining-balance per asset, with useful life from the category. Preview the calculation, run a period by hand or through the automation, and each entry records the amount, accumulated depreciation and book value and posts the journal.
-
Maintenance with costs
Log servicing for the generator, AC or vehicle with date, type, cost, who performed it, attachments and the next due date. Completed jobs can be expensed or capitalised, and maintenance-due notifications go out before the next service.
-
Audit and verification by scan
Run a physical audit: scan asset barcodes at a location and the ERP marks each one verified, so missing or misplaced items stand out. Auditors get the register, depreciation schedule and movement history as exports.
-
Disposal with approval
Dispose of an asset with its disposal type, amount, buyer name, reason and attachments. Disposals can require approval, and the journal removes cost and accumulated depreciation and books the proceeds against the disposal account.
A working day for service businesses
The sequence this trade actually runs, from the industry guide.
-
Send a quotation
A new client request becomes a quotation from a template with your standard terms. When accepted it converts to a sales order without retyping.
-
Deliver and invoice
The invoice is issued from the order, with Mushak 6.3 where the client needs a tax invoice. Payment by bank or bKash is recorded against it.
-
Approve staff expenses
Staff submit expenses by category, managers approve in the workflow, and approved claims are marked paid in bulk and posted to the right cost centre.
-
Post recurring entries
Recurring journals for rent, retainers and subscriptions post on schedule, and bank transactions are imported and reconciled against the ledger.
-
Run payroll and close the month
Leave and attendance feed payroll, tax is deducted by slab, payslips go out, depreciation runs on assets and the accounting period is locked.
Questions
Answered plainly, including where the answer is no.
Can I see who has a particular laptop?
Yes. Assets are assigned to employees with a movement history, so the current holder and the chain of transfers before them are both visible.
Does it produce a depreciation schedule?
Yes. Depreciation methods are set per asset or category with scheduled runs and reminders, producing the schedule your auditor asks for at year end.
See SORS ERP running on your own numbers
A 30-minute demo in Bangla or English, with your products, your VAT setup and your questions.