Inventory software for pharmacies and healthcare retail in Bangladesh
Record batch number and expiry at goods receipt, track stock per batch, get near-expiry alerts, and see stock aging so short-dated items are moved to the front or returned before they are lost.
A pharmacy's stock has a clock on it. Every strip and bottle carries a batch and an expiry date, and the difference between a well run counter and a badly run one is whether short dated stock is spotted while it can still be sold or returned, or found on the shelf a month after it expired.
Quantity alone cannot answer that. Stock has to be known by batch, which also means that when a batch is recalled you can say precisely how many you received, how many you sold and what is left, rather than pulling everything off the shelf and hoping.
What goes wrong for pharmacies
Everyday problems in this trade, from the industry guide.
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Expired medicine found on the shelf
Expiry dates are checked by walking the shelves once a month, if there is time. Strips expire quietly at the back, and the loss is only noticed when a customer points it out.
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Supplier returns missed
Companies accept near-expiry returns within a window. Without a list of what is approaching expiry and which supplier it came from, the window closes and the stock is written off.
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Thousands of items in a khata
Purchases from many distributors are noted in books, stock is a guess, and the same item is bought from two sources at different prices without anyone noticing until the money is gone.
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Slow counter at peak hours
Evening rush, one person on the counter, prices looked up by memory. Mistakes on price and change are common, and a held bill for a customer who forgot their prescription is lost.
Batch and expiry on every item
How Inventory & Warehouses handles it.
Record batch number and expiry at goods receipt, track stock per batch, get near-expiry alerts, and see stock aging so short-dated items are moved to the front or returned before they are lost.
What you get
The parts of Inventory & Warehouses that matter most here.
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Batch and expiry
Receive stock in batches with manufacture and expiry dates, see expiring stock ahead of time and pick batches at sale. Expiry management flags what to return to the supplier or write off.
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Stock aging
See how long each item has sat in each warehouse in aging buckets, so slow movers are discounted, returned or bundled before they tie up more cash than they are worth.
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Multi-warehouse stock summary
See quantity on hand and available per item per warehouse, with bins inside a warehouse for larger godowns. Warehouse access controls who can view or move stock at each location.
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Auto replenishment rules
Define a reorder point and order quantity per item and warehouse. When stock falls to the reorder point the ERP suggests an order and can create the purchase requisition for the buyer to approve.
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Adjustments and stock control
Post adjustments for damage, shrinkage or count differences with a reason, and set minimum and maximum levels per item. Low stock alerts can go out by SMS through the SMS module.
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Barcodes in bulk
Design barcode label templates, generate barcodes for items, variants and serials in batches, and print sheets for a whole consignment. Items can also be imported with their existing EAN-13 barcodes.
A working day for pharmacies
The sequence this trade actually runs, from the industry guide.
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Receive stock with batch and expiry
Company representatives deliver against orders. Staff enter the GRN with batch numbers, expiry dates and purchase price, and print barcodes for loose items that lack one.
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Sell at the counter
Items are scanned, the earliest-expiring batch is picked, cash or MFS is taken and a receipt is printed. Held bills wait for customers who return with a prescription.
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Act on near-expiry alerts
The near-expiry list shows items and their suppliers. Short-dated stock is moved to the front, discounted, or returned to the supplier with a purchase return.
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Transfer between outlets
Stock the branch is short of is transferred from the main shop with a transfer record, and both outlets' stock figures update immediately.
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Close and review
Each counter runs a Z-report, and the owner checks sales by outlet, supplier dues and the reorder suggestions produced by replenishment rules.
Questions
Answered plainly, including where the answer is no.
Does the system warn about expiring stock?
Batch and expiry are tracked from goods receipt through to sale, and stock aging reports show what is approaching its date, so short dated stock can be discounted or returned to the distributor while that is still possible.
Can I trace a batch that has been recalled?
Yes. Because stock is held by batch, you can see what was received, what was sold and what remains for that batch rather than estimating.
See SORS ERP running on your own numbers
A 30-minute demo in Bangla or English, with your products, your VAT setup and your questions.