Accounting and VAT software for pharmacies and healthcare retail in Bangladesh
Sales, purchases and returns post to the ledger automatically. Supplier dues, expenses and bank accounts are in the same system, and Mushak 6.3 and the VAT return summary are generated when required.
Pharmacies tend to keep accounts twice: once in the software that bills at the counter, and once in a book or a spreadsheet that the accountant actually uses. The two rarely agree, and reconciling them is somebody's weekend.
The alternative is that the counter sale is the accounting entry. Stock, revenue, VAT and the customer balance all move from the same transaction, so the accountant works from the same numbers the shop does.
What goes wrong for pharmacies
Everyday problems in this trade, from the industry guide.
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Expired medicine found on the shelf
Expiry dates are checked by walking the shelves once a month, if there is time. Strips expire quietly at the back, and the loss is only noticed when a customer points it out.
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Supplier returns missed
Companies accept near-expiry returns within a window. Without a list of what is approaching expiry and which supplier it came from, the window closes and the stock is written off.
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Thousands of items in a khata
Purchases from many distributors are noted in books, stock is a guess, and the same item is bought from two sources at different prices without anyone noticing until the money is gone.
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Slow counter at peak hours
Evening rush, one person on the counter, prices looked up by memory. Mistakes on price and change are common, and a held bill for a customer who forgot their prescription is lost.
Accounts and VAT without re-entry
How Accounting & Mushak VAT handles it.
Sales, purchases and returns post to the ledger automatically. Supplier dues, expenses and bank accounts are in the same system, and Mushak 6.3 and the VAT return summary are generated when required.
What you get
The parts of Accounting & Mushak VAT that matter most here.
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Automatic journal entries
Account mapping rules decide which ledger each sale, purchase, stock movement, return, expense or payroll run hits. Accounts staff review postings instead of typing them, and the mapping is editable for your business.
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Mushak 6.3 from a sale
Generate a Mushak 6.3 tax invoice from any sale with seller and buyer details, item-level VAT and a sequential Mushak number. Print it, then move it through draft, submitted and approved states.
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VAT registers and return summary
Keep Mushak 6.1 purchase and 6.2 sales registers, then produce a period summary of output VAT, input VAT, net VAT and supplementary duty. Use it to prepare your Mushak 9.1 return or turnover tax return.
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Financial statements
Trial balance, profit and loss, balance sheet and cash flow are generated from the ledger for any period you choose. Export them to Excel or PDF for your auditor, your bank or the board.
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Periods, lock and close
Define accounting periods, lock them once the return is filed and close the year with balances carried forward. Locked periods reject back-dated entries, which keeps VAT filings and books consistent.
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Payments and MFS methods
Record cash, bank, cheque, card and MFS payments such as bKash, Nagad, Rocket and Upay as payment methods. Online collections run through SSLCommerz, and every payment transaction is logged.
A working day for pharmacies
The sequence this trade actually runs, from the industry guide.
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Receive stock with batch and expiry
Company representatives deliver against orders. Staff enter the GRN with batch numbers, expiry dates and purchase price, and print barcodes for loose items that lack one.
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Sell at the counter
Items are scanned, the earliest-expiring batch is picked, cash or MFS is taken and a receipt is printed. Held bills wait for customers who return with a prescription.
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Act on near-expiry alerts
The near-expiry list shows items and their suppliers. Short-dated stock is moved to the front, discounted, or returned to the supplier with a purchase return.
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Transfer between outlets
Stock the branch is short of is transferred from the main shop with a transfer record, and both outlets' stock figures update immediately.
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Close and review
Each counter runs a Z-report, and the owner checks sales by outlet, supplier dues and the reorder suggestions produced by replenishment rules.
Questions
Answered plainly, including where the answer is no.
Do I still need a separate accounting package?
The general ledger, trial balance, profit and loss, balance sheet and cash flow all come from the same postings as your sales and purchases, so most pharmacies do not. Your accountant can be given access rather than a stack of printouts.
Is VAT handled for a business on a reduced rate?
Tax structures, rates and exemptions are configurable per item, so standard, truncated and exempt lines can coexist and still reach the registers correctly.
See SORS ERP running on your own numbers
A 30-minute demo in Bangla or English, with your products, your VAT setup and your questions.